Terms of Service

These Terms of Service ("Terms") govern access to and use of Coachlytics — the website at www.coachlytics.app, the application at my.coachlytics.app, and the public athlete self-entry and check-in forms (together, the "Services") — provided by Horsepower Solutions, LLC, d/b/a Coachlytics ("Coachlytics," "we," "us").

By creating an account or using the Services, you agree to these Terms. If you are accepting on behalf of a school, district, or organization, you represent that you have authority to bind that organization, and "you" refers to that organization.

1. The Services and who may use them

Coachlytics is a platform for school strength and speed coaches to record and score athletic testing results and track training-session attendance for student-athletes.

• Coach accounts. Accounts are for coaches and school staff. You must be at least 18 years old and provide accurate account information.
• No student accounts. Student-athletes do not create accounts. Students interact with the Services only through public self-entry and check-in forms scoped to a specific coach.
• Account security. You are responsible for safeguarding your login credentials and for activity under your account. Accounts are individual — no shared or generic logins. Notify us promptly at support@coachlytics.app of any suspected unauthorized access.

2. Student data and the Data Privacy Agreement

• The school owns student data. All student-athlete data entered into the Services — by a coach, by CSV import, or by a student through a self-entry form — is and remains the property of the school. Coachlytics acquires no ownership rights in it and uses it only to provide the Services.
• DPA controls. If your school or district has signed a Student Data Privacy Agreement ("DPA") with Coachlytics, the DPA controls over these Terms with respect to student data. Where no DPA is yet in place, Coachlytics will still handle student data consistent with our Privacy Policy and the commitments in Section 3.
• Your responsibilities. You represent that your use of the Services with student data is authorized by your school and complies with applicable law and school policy. Do not enter student data you are not authorized to handle.

3. Our commitments on student data

Regardless of anything else in these Terms:

• We never sell student data.
• We never use student data for targeted advertising, and we show no advertising of any kind to students.
• We never use student data for marketing-purpose data mining or profiling.
• We use student data only to provide, maintain, and improve the Services.

4. Acceptable use

You agree not to:

• Access or attempt to access another coach's or school's data, or probe, scan, or test the vulnerability of the Services without written authorization
• Share, distribute, or publish student data outside your school's authorized purposes
• Use the public self-entry or check-in forms to submit false records, impersonate a student, or submit data for a student without authorization
• Circumvent authentication, rate limits, or the scoping of check-in tokens and form tokens
• Upload malicious code or use the Services to build a competing product by scraping or bulk-extracting data
• Resell or sublicense the Services without our written agreement
• Use the Services in violation of applicable law, including FERPA and state student-privacy laws

We may suspend access immediately if we reasonably believe a violation threatens the security of the Services or the privacy of student data, and will notify you as soon as practicable.

5. Subscriptions, fees, and trials

• Paid plans, pricing, and Founding Member terms are described on our pricing page. Fees are billed annually via Stripe unless otherwise stated at checkout.
• Taxes are your responsibility unless you provide a valid exemption certificate (schools generally will).
• Subscription fees are non-refundable except as required by law. You may cancel at any time through the Stripe Customer Portal; access continues through the end of your current billing period.
• We will give at least 30 days' notice before any price change takes effect at your next renewal.

6. Intellectual property

• Coachlytics owns the Services, including software, design, scoring methodology implementation, and documentation. We grant you a limited, non-exclusive, non-transferable right to use the Services during your subscription.
• You and your school retain all rights in your data. You grant us only the license needed to host, process, and display that data to provide the Services.
• Feedback you voluntarily provide about the Services may be used by us without obligation.

7. Availability, support, and changes

• We work to keep the Services available and will schedule maintenance thoughtfully, but we do not currently offer a contractual uptime guarantee. If a district's own agreement includes a service-level commitment, that agreement governs for that district.
• We may improve, add, or modify features. We will not materially reduce core functionality of a paid plan mid-term without notice.
• Support is provided via support@coachlytics.app.

8. Term, suspension, and termination

• By you: Cancel anytime effective at the end of the current billing period through the Stripe Customer Portal.
• By us: We may suspend or terminate for material breach of these Terms that is not cured within 30 days of notice, or immediately for violations threatening security or student privacy (Section 4).
• Effect of termination: Your access ends. Student data disposition follows the DPA where one exists (deletion or return within 60 days); otherwise we will delete or return school data within 60 days of a written request. We may retain de-identified data as described in the Privacy Policy and DPA.

9. Disclaimers

• The Services are provided "as is" and "as available." To the maximum extent permitted by law, we disclaim all implied warranties, including merchantability, fitness for a particular purpose, and non-infringement.
• Coaching judgment. Coachlytics provides recording, scoring, and reporting tools. It does not provide medical, health, or training advice, and scores and projections (including projected 1RM values) are estimates derived from entered data. Programming, loading, and athlete-safety decisions remain the responsibility of qualified coaching staff.

10. Limitation of liability

To the maximum extent permitted by law:

• Neither party is liable for indirect, incidental, special, consequential, or punitive damages, or lost profits or revenues.
• Our total liability arising out of the Services will not exceed the amounts you paid us in the 12 months before the event giving rise to the claim.
• These limits do not apply to your payment obligations, either party's breach of confidentiality or student-data obligations, or liability that cannot be limited by law.

11. Indemnification

You will defend and indemnify Coachlytics against third-party claims arising from your violation of these Terms or unauthorized use of student data — except that if you are a public school district or government entity legally prohibited from indemnifying vendors, this section applies to you only to the extent permitted by law.

12. Changes to these Terms

We may update these Terms. For material changes we will notify account holders (email or in-app) at least 30 days before they take effect; continued use after the effective date constitutes acceptance. Material changes affecting student data also follow the DPA's notice commitments where a DPA exists.

13. Order of precedence

If these Terms conflict with a DPA or other written agreement signed between Coachlytics and your school or district, the signed agreement controls as to its subject matter — including, for student data, the DPA.

14. Governing law and disputes

These Terms are governed by the laws of the State of Iowa, without regard to conflict-of-laws principles. The parties consent to exclusive jurisdiction and venue in the state and federal courts located in Polk County, Iowa.

15. General

Severability; no waiver by inaction; assignment permitted only with consent except to a successor in a merger or sale of the business (successor must assume the DPA obligations for student data); notices to support@coachlytics.app (subject line "Legal Notice") and to your account email; these Terms plus the Privacy Policy and any signed agreements are the entire agreement.

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