Your data stays the school's
- The school owns athlete data; Coachlytics is the processor
- No selling, no advertising use
- Coach and staff accounts only — no athlete or parent logins
- Each school's data is isolated from every other organization
Coachlytics vs. spreadsheets
Your testing program shouldn't live in a workbook only one coach can fix.
Standards, report cards, attendance, and leaderboards for school strength & speed coaches — under staff logins, with no athlete or parent accounts to maintain.
Decorative mock of a typical coach testing spreadsheet with broken formula cells and multiple tabs.
Decorative mock of a Coachlytics-style roster scoreboard with fictional demo athletes.
Roster leaderboard
Fictional demo athletes — illustrative scores only.
J. Rivera
Elite
91
Athlete A
Advanced
85
M. Chen
Proficient
78
Why switch
A spreadsheet alternative built for testing programs
Homemade Google Sheets and Excel workbooks break under real seasons. Here is what coaches hit — and what Coachlytics replaces.
Spreadsheet
Upkeep and errors
Tabs multiply, bodyweight brackets use nested IFs or VLOOKUPs, and someone still merges testing days by hand. A sort, inserted column, or paste-over breaks formulas while scores still look precise.
Coachlytics
Import once, scores stay derived
Bring people, standards, and results in via CSV — then stop babysitting formulas. Scores are derived from raw results on every view, not a hand-maintained current-score column.
Spreadsheet
Report cards and proving value
Building a report card means filtering one athlete at a time, then copy-paste or print-to-PDF. Sport coaches and admins get emailed copies that drift across versions.
Coachlytics
Print-ready views for whole rosters
Print-ready report cards for whole rosters, leaderboards that stay current, and a missing-data view admins can trust — without another export email.
Spreadsheet
One person owns the file
Only one coach can safely edit the workbook. Everyone else waits, duplicates a tab, or breaks something with a shared edit link.
Coachlytics
Multi-coach staff seats under one org
Head coaches and assistants enter under shared permissions. Staff seats scale with how the program actually works — not a personal Drive file only one person understands.
Spreadsheet
Progress across dates is manual
Comparing results across testing windows means building another pivot, chart, or copy of the sheet every cycle.
Coachlytics
Progress over time, automatically
Each athlete and roster shows progress across tested dates without rebuilding the comparison by hand.
Even a purpose-built spreadsheet hits a ceiling
One high school program's testing workbook grew to:
- Formulas
- 2.5M+
- Linked workbooks
- 5
- Test entries
- 39,000+
Yours may be smaller — but the upkeep grows every season.
Compare
Spreadsheet vs. Coachlytics
| Topic | Spreadsheet | Coachlytics |
|---|---|---|
| Scoring and bodyweight adjustment | Hand-built brackets, nested IFs, and lookups that break when the sheet changes. | Gender- and bodyweight-adjusted scores derived from raw results on every view. |
| Standards updates | Edit the standards table and hope old results still match — or re-score by hand. | Update standards once; views recompute from stored raw results. |
| Attendance and missing tests | Separate sheet, clipboard, or chat — easy to miss who never tested. | Attendance and missing-test views tied to the same rosters. |
| Report cards and leaderboards | Filter one athlete at a time for a report; rebuild ranks after every testing day. | Print-ready report cards for whole rosters, plus leaderboards that stay current. |
| Multi-coach access | One owner; shared edit links invite accidents. | Staff seats under one org with role-appropriate access. |
| Data ownership and student privacy | Athlete data often sits in personal Google Drives and shared links. | School-owned data, coach-only accounts, processor posture — not a sell/ads use case. |
| Getting your data in | You already live in the file — migrating means rebuilding elsewhere. | CSV import for people, standards, and results, with templates and header mapping when needed. |
Spreadsheets still win on cost and one-off analysis — keep using them for that. Coachlytics exports to CSV, so your data is never locked in. See pricing for current plans.
Ready to leave the workbook?
Request founding access for early import help, or review pricing when you are ready.
Safe to switch
Your data stays the school's — and getting it in is quick.
Bring your spreadsheet
- Export your Google Sheet or Excel file to CSV
- Upload and map your columns
- Review rosters, standards, and scores
Templates and a guided import are built in, and founding members get hands-on help moving their data.
FAQ
Questions coaches ask before leaving the workbook
Can I import my existing spreadsheet?
Yes. Export Google Sheets or Excel to CSV, then import people, standards, and results. Templates and a guided import are available inside the app, and you can map columns when headers need matching.
Do athletes or parents need accounts?
No. Accounts are for coaches and staff only. Athletes use secure token-scoped links for self-entry or attendance check-in when you choose to enable them — not logins.
Who owns the data?
The school owns athlete data. Coachlytics processes it to run the service. We do not sell it or use it for advertising.
Can I still export my data?
Yes. CSV export and backup tools keep you from being locked in if you ever leave.
What if our standards are different?
Start from platform defaults or bring your own via import. Org standards can be customized without rewriting formulas in a sheet.
How much does it cost?
Plans scale with program size. See pricing for current rates — this page does not list prices so they stay accurate in one place.
Next step
Leave the spreadsheet in the past
Request founding access to get early help importing your program — or review pricing when you are ready.